We care about your privacy

1. Introduction

This document (the “Privacy Notice”) describes how Consilium Safety Group AB, with company registration number 556519-2134 (“Consilium” or “we”) processes personal data in the capacity of a controller. This Privacy Notice describes the processing of personal data that occurs by the Consilium in connection with Consilium’s relationship with its partners, suppliers, customers and marketing recipients, as well as when you use our website www.consiliumsafety.com (the “Website”) or when you contact us with respect to this Privacy Notice.

If you have any questions with respect to Consilium’s processing of personal data or this Privacy Notice, please contact us via the details provided in section 6 below.

Terms such as “personal data”, “processing” and other terms used in this Privacy Notice shall be construed in accordance with applicable data protection laws, i.e., the 2016/679 General Data Protection Regulation and the Directive 2002/58/EC on Privacy and Electronic Communication as well as national applicable laws, including but not limited to, the Swedish national implementations and related Swedish national legislation (together the “Applicable Data Protection Laws”).

2. Categories of personal data, purposes, legal grounds and storage

Consilium has the following purposes and legal grounds for the processing of personal data in accordance with this Privacy Notice:

Purpose

• To manage and administer our relationships with partners, suppliers and other stakeholders who contact us.
• To perform bookkeeping and accounting in accordance with accounting laws and preserve them in compliance with the applicable law.
• To perform identity checks and conduct screening against sanction lists and preserve them in compliance with the applicable law.
• To provide you with invitations to events, training programs, products or services that you request from us or which we think may interest you.
• To promote our business and to contact potential suppliers, partners and other stakeholders.
• To send our newsletter.
• To recruit personnel and initiate consultant assignments.
• To maintain and improve our Website’s functions, the user experience and to detect and counter errors, intrusions and incidents.

Personal data processed

• Contact information such as name, address, telephone number, e-mail address, title and role, company name and other information that you may share with us.
  Please note that you should not share more personal data with us than what is necessary for your matter or request
• Contact information such as name, address, telephone number, e-mail address, title and role, company name.
• Contact information such as name, address, title and role, company name.
• Contact information such as name, address, telephone number, e-mail address, title and role, company name.
• Contact information such as name, address, telephone number, e-mail address, title and role, company name.
• E-mail address.
• Recruitment information such as CV, cover letter and other information that may arise in connection with a recruitment or start of a consultant assignment and contact information such as name, address, telephone number, e-mail address, title and role, company name.
• IP address and other technical information generated during visits to our Website, such as technical device, browsers, pages visited and times of the visits (browser information, time zone and other web traffic information).

Legal ground

• This processing is necessary for our legitimate interest to administer our relationships with partners, suppliers and other stakeholders as well as keep contact with stakeholders, to process your request, provide you with the requested services or to provide the requested information in the contact form that you have filled in.
• This processing is necessary for us to comply with legal obligations pursuant to the Bookkeeping Act (Sw. bokföringslag (1999:1078)) or other equivalent local laws.
• The processing is necessary for us to comply with legal obligations pursuant to applicable sanction and trade laws.
• This processing is necessary for our legitimate interest to promote our business by organising events and networking opportunities.
• This processing is necessary for our legitimate interest to promote our business.
• This processing is necessary for our legitimate interest to promote our business and services.
• This processing is necessary for our legitimate interest to recruit personnel and/or engage consultants.
  Please note that you should not share more personal data with us than what is necessary for your recruitment matter or request.
• This processing is necessary for our legitimate interest to maintain and improve the functionality, content and security of our Website.
• The collection of information using cookies and similar technologies takes place based on the information set forth in section 4 concerning the use of cookies.

Storage

• We process and store your personal data as long as we have a business relationship with you or the company you represent, however, for a maximum of two (2) years from the time we were last in contact with each other due to our business relationship.
• We process your personal data during the period in which the bookkeeping is recorded and seven (7) years after the end of the year in which the information was registered.
• We process and store your personal data as long as we have a business relationship with you or the company you represent, however, for a maximum of five (5) years from the time we were last in contact with each other due to our business relationship.
• We process and store your personal data as long as we have a business relationship with you or the company you represent, however, for a maximum of two (2) years from the time we were last in contact with each other due to our business relationship.
• We process and store your personal data as long as we have a business relationship with you or the company you represent, however, for a maximum of two (2) years from the time we were last in contact with each other due to our business relationship.
• We process and store your personal data for a period of twelve (12) months. You can “opt-out” of receiving the newsletter at any time. A procedure for “opt-out” is included in every newsletter.
• We process and store your personal data for a period of two (2) years.
• We process and store information about how visitors interact with our Website for a maximum of six (6) months. In most cases, however, the collected personal data is converted into aggregated data (anonymized) at an earlier stage in connection with our production of statistics.

Providing us with your personal data is voluntary. However, if you choose not to provide us with the aforementioned personal data, we may not be able to enter into a contractual relationship with you, fulfil our contractual duties towards you or provide the service you or the company you may be representing require.

We may process your personal data in order for us to be able to fulfill our legal obligations according to, e.g., law or other statutes to which we are subject or court or governmental decisions that require us to process information about you. We may also process your personal data so that you or the company you represent, ourselves or the third party concerned, can establish, assert or defend legal claims, for example, in the event of an imminent or ongoing dispute.

3. Recipients of personal data

We may share your personal data with our affiliates, partners and suppliers in order to be able to fulfil the aforementioned purposes of processing and conduct our business. In some cases, these third parties may require access to some or all of your personal data processed by Consilium. In such cases, we will undertake steps to ensure that your personal data is processed in accordance with the requirements of the Applicable Data Protection Laws.

The disclosure of personal data that you provide to us by filling out the contact form on the Website, e-mail or by verbal contact will only be transferred to third parties to the extent required to comply with the agreement.

Personal data may be transferred to third parties that may be established, or otherwise process personal data, outside the European Union/European Economic Area (“EU/EEA”). In such case, we will ensure that any such transfers comply with Applicable Data Protection Laws and that we apply appropriate safeguards as necessary, such as the EU Commission Standard Contractual Clauses and supplementary measures.

At times, we may be legally required to disclose personal data, in situations where we, for example, are involved in legal proceedings, where we are obliged to comply with legal obligations, legal requests by a public authority, or to comply with a court order. Such situations may also include instances where we prevent and investigate fraud or other illegal activity to protect ourselves, you and other partners, suppliers and other stakeholders, including, where necessary, for the purposes of an investigation.

Consilium may disclose your personal data to group companies and other related parties, as well as to potential owners, part owners and their advisors and other advisors in connection with a sale of shares and/or assets in the company, a stock exchange listing and in the case of other corporate restructurings. Your personal data will be disclosed only to the extent it is necessary and only if Consilium has a legal basis to disclose the information. The disclosure will be based on Consilium’s legitimate interest to be able to divest and restructure its business, which is considered to prevail over your interest of protection of your personal data. A disclosure to external parties will only be made to parties that have entered into a non-disclosure agreement or that are subject to an equivalent statutory obligation of confidentiality.

The Website may contain references to third parties. Please note that Consilium is not responsible for the personal data processing that occurs when you visit third party websites or contact third parties. In order to obtain information on how your personal data is processed by third parties, please read their privacy notices.

Your personal data will primarily be processed by the Consilium Group company that you are in contact with but may also be processed in the same way, and for the same purposes, together with other companies in the Consilium Group, including companies outside the EU/EEA. You can find these Consilium Group companies listed below.

Consilium Middle East Marine services LLC

Consilium Micropack Limited

Micropack (Engineering) Limited

Micropack Detection (Americas) Inc

Consilium Systems Int.Ptd Ltd

Consilium Australia Pty Ltd

Consilium Trading Co Ltd

Consilium Shanghai Co Ltd

Consilium Marine Korea Ltd

Consilium Marine India Private Limited

Consilium Marine US Inc

Consilium Hongkong Co Ltd

Consilium Fire & Gas Systems WLL

Consilium Nittan Marine Ltd

Consilium Safety Pte Ltd

Consilium Marine & Safety Canada Inc

Consilium Safety Solution SDN.BHD

Consilium Vietnam J.S.C

Norcott Technologies Limited

4. Cookies

The Website uses cookies and similar technologies in order to facilitate the functionality of the Website and provide you with a better experience. In the following section, you may read more about how Consilium uses cookies.

4.1 What are cookies?

Cookies are small text files that the Website requests to store on your device. Cookies store certain information, such as your language preferences or other settings. Consilium uses cookies to facilitate and improve your experience on the Website. Cookies are also used for our commercial interest in obtaining information on the visitors of our Website.

4.2 Different types of cookies

Strictly necessary cookies. Certain features of the Website depend on these cookies to function. Your consent is not needed to place these cookies.

Session cookies. These cookies are designed to check whether you are logged in on the Website as well as to adjust the content of the Website based on your previous choices. Session cookies are used to, for example, set up and remember certain user settings such as language or pre-filled in forms, in order to facilitate your visit to the Website. A session cookie is a temporary cookie stored on your device for as long as you are on our Website. As soon as you shut down the web-browser, the session cookies disappear.

First party and third party cookies. There are also first party cookies and third party cookies. The proprietor of a website places first party cookies, in this case Consilium, while someone other than the proprietor of the website places third party cookies. Both first and third party cookies are used on the Website.

Analytics cookies. The Website uses third party cookies for the purposes of analyzing Website traffic and the use of the Website, for example, to see whether you have visited the Website on a prior occasion or if you are visiting for the first time, as well as to understand how users use our Website. We use Google Analytics to understand how our users use the Website and to produce statistics. You can read more about Google Analytics here. We collect information and report user analytics via Google Analytics without identifying specific individual visitors. This means that no IP addresses are saved in their complete form, but solely in a randomized version. You may read about Google’s personal data processing here.

Advertising cookies. Advertising cookies are primarily third party cookies that collect information about you during your visit to the Website in order to present you with personalized and relevant advertising.

• The cookies we use

We use the cookies as specified in Consilium’s cookie banner. The table in the cookie banner explains the cookies we use and why. You can change your cookie preferences at any time by clicking on the round icon at the bottom left corner of the Website. You can then adjusting the available. You may need to refresh your page for your settings to take effect.

• Your consent to cookies

You give consent to cookies by making a choice to accept cookies via our cookie banner.  Thus, the personal data that takes place if you accept is based on your consent, except when using strictly necessary cookies, since they are not subject to consent.

If you choose not to accept cookies, or if you only accept some cookies, this may negatively affect the functionality of the Website. We do not place any cookies that are not strictly necessary without your prior, active consent. You can manage the cookies set by the Website by clicking on cookie settings on the cookie icon in the bottom left corner of the Website.

You can also manage our preferences via most web browsers that allow you to manage cookie settings, for example:

• In your browser settings, you can stop the browser from storing cookies. Keep in mind, however, that some websites work worse without cookies, for example, that it may complicate access to member pages and some features will stop working.
• You can clear cookies from your hard drive. However, settings that you made on certain sites are no longer available.
• If you have a newer browser, it often supports private browsing (incognito). This means that all cookies are cleared every time you close your browser.

The Swedish Post and Telecom Authority (Sw. Post- och telestyrelsen) is the supervisory authority on the matter of cookies. You can find more information regarding cookies on their website: www.pts.se/en.

5. Your rights

Pursuant to Applicable Data Protection Laws, you have the right to request access to and information about the personal data that we process about you. You also have a right to receive a copy of the personal data we process about you free of charge.

Additionally, you may also request that we rectify, complete, and in some cases, erase or restrict the processing of personal data relating to you. You also have the right to request a copy of the personal data we process relating to you, free of charge. You also have the right to have the personal data transferred from us directly to another data controller, where technically feasible.

Moreover, in certain situations, you have a right to object to Consilium’s processing of personal data relating to you. You have an absolute right to object to personal data processing done for the purposes of direct marketing, in which case Consilium will immediately cease such processing.

Where personal data processing is based on your consent, you have the right to withdraw your consent at any time. A withdrawal of consent does not affect the lawfulness of the processing that took place prior to such withdrawal.

If you wish to exercise your rights, you may contact us via the contact details provided in this Privacy Notice.

You have the right to lodge a complaint with a supervisory authority. The supervisory authority in Sweden is the Swedish Authority for Privacy Protection (Sw. Integritetsskyddsmyndigheten). You can find their contact information here: https://www.imy.se/en/.

6. How to contact us

If you have any questions about how we process your personal data, or if you wish to exercise your rights, please feel free to contact us via the below listed contact details.

P.O. Box 8763

SE-402 76 GÖTEBORG

SWEDEN

+46 31 710 77 00

GDPR.SE@consiliumsafety.com

7. Changes to this Privacy Notice

We reserve the right to change this Privacy Notice as necessary, for example to comply with changes in Applicable Data Protection Laws. You can view the status of this Privacy Notice by the date provided at the beginning of this document. In the event any changes to this Privacy Notice require your consent, we will provide you with the relevant information and give you an opportunity to provide consent before we start processing your personal data for the purpose to which the consent relates.

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